Privacy and Data Protection Policy
Skopei
1. General
Skopei Group B.V. (whose registered office is at Mijnbouwstraat 120, 2628 RX Delft, The Netherlands) (“Skopei”, “we”, “our” or “us”), acting as data controller, is committed to protecting and respecting your privacy. This notice (the “Privacy Notice”) is designed to tell you about our practices regarding the collection, use and disclosure of information that you may provide via this website or mobile applications (the “Platforms”).
This Privacy Notice (together with our Terms and Conditions, any other documents referred to in it and our Cookie Notice) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
2. What information do we collect from you and for how long?
2.1. Information you gave us
You may give us information, including information that can identify you (“Personal Data”), when you use our Platforms, by filling in forms on the Platforms (such as the sign-up form), when you enter into any of our competitions, promotions or surveys, when you correspond with us by phone, e-mail or otherwise, and when you report a problem with our Platforms.
The information you give us may include:
2.1.2. A photograps;
2.1.3. A postal address;
2.1.4. Details on your cars;
2.1.5. Your mini-biography;
2.1.6. A record of any correspondence between you and us;
2.1.7. A record of any bookings you have made or trip related advertisements you have placed with or through our Platforms;
2.1.8. Details of accounting of financial transactions including transactions carried out through our Platforms or otherwise. This may include information such as your payment card or bank account details, details of trips or legs you have booked of offered through our Platforms;
2.1.9. Details of your visits to our Platforms and resources that you access;
2.1.10. Your replies to any surveys or questionnaires, such as your reviews on the rentals you have shared with other members of our community. Such information may be used for analytic & user understanding purposes;
2.1.11. Information we may require from you when you report a problem with our Platform or our service, such as the subject of your request for support;
2.1.12. Location information when you have given consent to collection and processing of these data; and
2.2. Information we collect automatically
2.2.1. If you sign up via social media authentication methods, Skopei will access certain Personal Data (e.g. first name, surname, picture, email) in your social media account pursuant to the applicable terms and conditions of these social media platforms
2.2.2. With regard to each of your visits to our Platforms, we may collect, in accordance with applicable laws and where required with your consent, information relating to the devices you use and the networks you are connected to when using our services. This may include the following information, your IP address, log-in information, browser type and version, browser plug-in types and versions, operating system and platform, advertising identifier, information about your visit including the URL clickstream to, through and from our Platforms, products you viewed and searched for, download errors, length of visits to certain pages, page interaction and any phone number used to call our customer service number. We collect this information through the use of various technologies including cookies (for further information please refer to our Cookie Notice).
2.2.3. We also collect aggregated information regarding your activity on our platform (such as message response rate). Such information may be published on your public profile on our Platform.
2.3 Data protection
2.3.1. Except regarding the categories of Personal Data mentioned in clause 2.3.2. And
2.3.2. below your Personal Data will be stored for the duration of your relationship with us and then put beyond use:
- 5 years after your last use of our Platform, if you did not close your account;
- 1 year after closing of your account, except if you received a negative rating or report, in which case your Personal Data is stored for either (i) a 2-year period following the latest negative rating or report, or (ii) 1 year after the closing of your account, which is longer.
2.3.3. The following categories of Personal Data may be stored for different durations:
- Financial data (e.g. payments, reimbursements, etc) is stored for the duration required by applicable tax and accounting laws;
- All user-generated content (e.g. comments and ratings) is anonymised but remains available on our Platforms.
2.3.4. In the event that your account is suspended or blocked, we will keep your data for a period of between 2 and 10 years in order to prevent you from circumventing the rules applying to our Platforms.
3.0 How do we use the information we collect from you?
We will use the information we collect:
| Purposes | Legal basis |
| 3.1. To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information and services that you request from us; | This processing is necessary for the performance of our mutual contractual obligations. |
| 3.2. To send you service-related information by email and/or text message and/or any other communication means (e.g. your booking confirmation); | This processing is necessary for the performance of our mutual obligations and/or carried out with your consent. |
| 3.3. To collect payments from you or to transfer to you the payments we collect on your behalf; | This processing is necessary for the performance of our mutual contractual obligations. |
| 3.4. To enable you to personalise your user profile on our Platforms. | This processing is carried our with your consent. |
| 3.5. To enable you to communicate and interact with other members about our services or about the trip(s)/resources you have/will share with other members and/or to organise such trips; | This processing is necessary for the performance of our mutual contractual obligations and/or carried out with your consent. |
| 3.6. To ensure compliance with (i) applicable laws, (ii) our Terms and Conditions, and (iii) our Privacy Notice. Certain breaches that we regard as inappropriate may lead to the suspension of your account; | This processing is necessary (i) for the performance of our mutual contractual obligations, (ii) for compliance with our legal obligations and/or (iii) for the establishment, exercise or defence of legal claims. |
| 3.8. To send you, in accordance with applicable laws and where required, with your consent, marketing materials and information necessary to facilitate the service or the booking process and to make you suggestions and recommendations about goods or services related to our services that may interest you. | This processing is based on your consent and/or our legitimate interest. |
| 3.9. To notify you about changes in our services; | This processing is necessary (i) for the performance of our mutual contractual obligations, (ii) for the compliance with our legal obligations and/or (iii) the establishment, exercise or defence of legal claims. |
| 3.10. To verify the information contained in your Passport, Driving License, ID card or other identity documents that may be collected from you at the time of registration or at any other time during your use of our Platforms. | This processing is based on (i) your consent, (ii) carried out for the establishment, exercise or defence of legal claims and/or (iii) for compliance with our legal obligations. |
| 3.11. To improve our Platforms to ensure that content is presented in the most effective manner for you and for your device: | This processing is based on our legitimate interest (i.e. providing you with meaningful content). |
| 3.12 To administer our Platforms and for internal operations, including troubleshooting, data analysis, testing, research, analytic and survey purposes; | This processing is based on our legitimate interest (i.e. ensuring the security of our Platforms and improving its features). |
| 3.13. To allow you to participate in interactive features of our service, when you choose to do so; | This processing is necessary (i) for the performance of our mutual contractual obligations and/or (ii) based on your consent. |
| 3.14. As part of our efforts to keep our Platforms safe and secure; and | This processing is based on (i) our legitimate interest (ensuring the security of our Platforms), (ii) carried out for the establishment, exercise or defence of legal claims and/or (iii) for compliance with our legal obligations. |
4.0 Who are the recipients of the Information we collect from you and for which purposes?
4.1 When you use our services, some information about you is shared with the members of our communities, either on your public profile or during the booking process (e.g. we give your telephone number to the supplier of your booked asset).
4.2 We may receive and send information about you, including your Personal Data, if you use any of the platforms we operate on from other Skopei entities and affiliates, for the purposes outlined in this Privacy Notice.
4.3 We are also working closely with third parties which may be the recipients of your Personal Data such as:
- Our business partners who are social media platforms and which may provide you with connecting services, such as the connection of the information of your profile, from their social media platforms to our Platforms;
- Our sub-contractors in technical, payment, identity verification and delivery services, analytics providers or credit reference agencies.
4.4 We only share your Personal Data with any of these third parties in the following cases:
4.4.1. Where it is necessary to involve a third party service provided, for the performance of any contract we enter into with you in order to facilitate or extend our services (e.g. if we charge you any fees or collect money from you in relation to any services on the Platforms);
4.4.2. As part of the booking process and in order to provide the requested services, information such as your name, photography, mobile phone number and/or email address, may be displayed on the Platforms and/or passed on to a supplier of the assets.
4.4.3. As part of our rating system, the reviews you write will be published on the Platforms. The reviews including your abbreviated name and photography are visible to all visitors of the Platforms;
4.4.4. We use analytics and search engine providers to assist us in the improvement and optimisation of our Platforms;
4.4.5. It is explicitly requested by you (e.g. with when using social media authentication methods);
4.4.6. Skopei may also disclose your information if required to do so by law or in a good faith belief that such access, preservation or disclosure is reasonably necessary to (i) respond to claims asserted against Skopei, (ii) to comply with legal proceedings, (iii) to enforce any agreement with our users such as our Terms and Conditions and our Privacy Notice, (iv) in the event of an emergency involving the danger of public health, death or physical injury to a person (v) in the framework of investigation or (vi) to protect the rights, property or personal safety of Skopei, its members or others;
4.4.7. In the event that we sell or buy any business or assets, in which case we may disclose your Personal Data to the prospective seller or buyer of such business or assets; and;
4.4.8. If Skopei or all or part of its assets are acquired by a third party, in which case Personal Data held by it about its members will be one of the transferred assets.
4.5. In accordance with applicable laws and where required with your consent, we may combine information about you, including your Personal Data and cookie information, we send to and receive from our business partners. We may use this information and the combined information for the purposes set out above.
4.6. We draw your attention on the fact that if you decide to share your information including Personal Data, with us through our business partners’ connecting services, any of our business partners’ privacy policies and/or notices may also be applicable to you, in addition to this Privacy Notice. We do not control the collection and/or the processing of your information eventually made by our business partners on their own platforms.
5.0 Where is your Personal Data stored and protected?
We store the Personal Data that we hold about you in the European Union (“EU”). In the situation where data transfer happens, we ensure that it takes place in accordance with this Privacy Notice and is regulated by standard contractual clauses approved by the European Commission as ensuring adequate protection for data subjects.
Should you want to obtain further details about the safeguards put in place, you can contact us via the contact section available at the end of the Privacy Notice.
6.0 What are your rights in respect to your Personal Data?
6.1. Where permitted by law, you may have the right to obtain a copy of Personal Data that we hold about you. Before responding to your request, we may ask you to (i) verify your identity and (ii) provide further details so we can better respond to your request. We will endeavour to respond within an appropriate timeframe and, in any event, within any timeframe required by law. If you want to exercise this right, please contact us using the contact details provided below (see section 11).
6.2. As a member of our Platform, you can access the Personal Data we hold about you via your account to correct, amend, or delete information that is inaccurate. You may also update your Personal Data by sending an email to feedback@skopei.com. You can also close your account by contacting us, as you have the right to object to the processing of your Personal Data.
Please note that in some cases we may retain certain information about you as required by law, or for legitimate purposes. For instance, if we believe you have committed fraud or violated our Terms and Conditions, we may want to keep some of your information to avoid that you circumvent the rules applicable to our Platforms.
You also have the right to make a complaint to the relevant data protection supervisory authority or to seek a remedy through the courts if you believe that your rights have been breached.
7.0 Cookies and similar technologies
To find our more, please see our Cookie Notice.
8.0 Confidentiality of your password
When you have chosen a password which enables you to access certain parts of our Platforms, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
9.0 Links to other websites and social media
Our Platforms may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please
notice that these websites have their own privacy practices and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Data to these websites.
10.0 Changes to our Privacy Notice/Policy
Any changes we may make to our Privacy Notice in the future will be posted on this page. Where appropriate, we will notify you or seek your consent. Please check back frequently to see any updates or changes to our Privacy Notice.
11.0 Contact
If at any time you would like to contact us with your views about our privacy practices you can do so by way of our contact page on our website https://skopei.com or by sending an email to info@skopei.com.
Version dated October 2, 2023.
